Events At BoxGrove

Life events, (weddings especially) are important, and deserve attention to every detail.  We put the utmost effort into making your day as unique and as special as it can be, but some regulations do apply. We are situated just outside a residential suburb of Bathurst, and must make every effort to minimise our environmental impact on it's residents. We have devised a set of terms and conditions to make you aware of these regulations and limitations.

By booking BoxGrove for your wedding or event, you accept the following terms:

Alcohol & Decorum -BoxGrove Is A Fully Licensed Venue. No BYO Beverages Are Permitted. All Beverages Are Subject To Seasonal Changes. No Alcohol Is To Leave The Premises, In Accordance With State Law.

Cancellation Policy -Should You Cancel Your Booking, You Will Forfeit Any Deposit Paid To Date. If Cancellation Occurs Within 14 Days Of The Event Date. You Will Be Required To Pay 100% Of The Contracted Amount.

Children -Children Must Be Supervised At All Time. This Is Especially Applicable On The Decked Areas Of Reception Building. 

Cleaning -A Cleaning Fee Will Be Charged At The Discretion Of The Management. Should The Premises Be Left In An Unacceptable State. "Unacceptable State" Is Defined By Management, And Would Most Likely Include: Excessive Breakages, Smoking Inside, Damage To Gyprock And Furniture, Etc. 

Conduct -BoxGrove Staff Reserve The Right To Remove Any Person From The Venue Who Is Intoxicated. Violent. Quarrelsome Or Disorderly. 

Deposit & Confirmation -Bookings Will Be Considered As 'Confirmed' Upon Receipt Of A 20% Deposit. The Outstanding Balance Is To Be Paid No Later Than 14 Days Before Booked Date. 

Due Care -While Our Staff Will Take Due Care. No Responsibility Will Be Taken For Damage Or Loss Of Goods, Equipment Or Merchandise Left On The Premises Prior To, During Or After The Function. 

External Contractors -All External Contractors Must Be Approved No Later Than 1 Month Prior To Event Date. Full Contact Details And ABN Of Each Contractor Must Be Provided. 

Excessive Alcohol Consumption -The Excessive Consumption Of Alcohol Is Not Condoned By The Venue Or Its Staff. Bar Staff Will Responsibly Serve Alcohol In Accordance With Their Formal Rsa Training. Consumption Of Alcohol Is Prohibited Outside The Venue And The On-Site Accomodation. BoxGrove Does Not Condone Driving Under The Influence. It Is The Responsibility Of Each Individual, Who Exits The Property Operating A Vehicle, To Ensure They Have Not Consumed Excessive Amounts Of Alcohol. A Bus Service To The CBD Will Be Provided For Each Event, Leaving No Later Than 11.30Pm (Approx. 66 People Capacity). 

Sound - All Guests And Patrons Must Abide By Our Sound Management Plan, A Copy Of Which Is Available At Request. BoxGrove Will Monitor Sound Throughout The Event, And Will Take Action To Reduce Excessive Noise Pollution When Necessary. 

Liability For Damage To Property -The Liability For Any Loss/Damage/Theft [Including But Not Limited To Appliances, Furniture. Fittings, Fixtures And Any Unsettled Charges): Is Of The Person Signing This Document. Items Must Be Replaced Or Returned Within 48 Hours Post Event Or Charges Will Be Debited From Provided Credit Card Within 7 Days. Box Grove Accepts No Responsibility /Liability To Compensate For Any Loss, Theft Or Damage Of Personal Property On, Or Brought Into BoxGrove Or In The Immediate Vicinity Of The Venue. Including The Car Park.

Attendance -Approximate Guest Numbers Must Be Confirmed No Later Than 14 Days Prior To Event 

Photography & Grounds Use -Extended Use Of The Property. Including Paddocks And Other Buildings, Must Be Discussed With Manager 14 Days Prior To Event.

Security -Security Will Be Arranged At Our Cost For Events Involving More Than 140 Guests. BoxGrove Will Only Authorise Accredited And Reputable Security Firms To Operate On Site. 

Smoking -Smoking At BoxGrove Is Strictly Prohibited Outside The Designated Smoking Areas. There Are Three On Site. 

Venue Capacities - Ceremony- The Deck': 120 (170 Overflow). Ceremony-'Rose Garden': 150 (170 Overflow) Reception: 165 (Seated). 350 (Canape). 

Acceptance of these terms is made by making an initial deposit for your booking, or prior, by signing in person.